Melanie hyrb day of coordinator

 

pricing & service

description

Vendors

Seamlessly Coordinated

 

  • Overseeing vendors and serving as their point of contact.
  • Distributing florals and pinning on boutonnieres.
  • Assisting photographer with photo shot list by organizing and calling out names.

 

set-up

Your vision brought to life

 

  • Setting up décor, such as reception tables, gift, guestbook, memory, cocktail and cake tables, ceremony space, signage, etc.
  • Setting up cookie table and replenishing throughout the evening.
  • Setting up provided food for the wedding party (breakfast/lunch).
  • Assisting with ceremony to reception room flip.
  • Clean-up including boxing of personal decor and cookies.

 

Timeline

Smoothly Executed

 

  • Managing timeline to ensure everything runs smoothly and stays on schedule.
  • Lining up bridal party and family for ceremony and reception.
  • Reviewing reception timeline with DJ/MC to ensure accuracy.
  • Guiding guests throughout the evening, including assisting with ceremony seating, directing them to cocktail hour, helping them find their seats for the reception, and dismissing tables for the buffet.

 

See My Work

 

Problem solving

 

 

Solving last-minute problems that arise.


From small fixes to unforeseen situations, everything is managed with care and efficiency behind the scenes so you can stay fully present and stress-free. We've got it covered.


I come fully prepared with an emergency kit.

 

 

Package

 

My day-of coordination package includes both myself and an assistant on your wedding day, providing 8 hours of coverage. The package also includes a week-of meeting to review final details, unlimited email communication throughout the planning process, and all of my preparation leading up to the big day.


Travel within two hours round-trip is included, and I’ll arrive fully prepared with an emergency kit to handle any unexpected situations so everything runs as smoothly as possible.

 

Need a little more?

 

  • Additional Coverage: Extra coverage is available for $100 per hour.
  • Travel: Additional travel fees may apply for locations beyond the included travel range. Please reach out for a personalized quote.

 

$1,200

Inquire here

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Frequently Asked Questions

Do you offer month of, partial planning, or full wedding planning services?

At this time, I only offer day-of coordination. My role is to bring your vision to life, ensure everything runs smoothly, and manage the details so your plans are executed exactly as you imagined. I’ll also serve as the main point of contact for vendors, guests, and the venue, allowing you to be fully present and enjoy your wedding day stress-free.

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Frequently Asked Questions

What is the difference between a wedding planner, month of coordinator, and day of coordinator?

Wedding Planner: Supports you throughout the entire planning process - from selecting your venue and vendors to designing décor and organizing all the details. They guide you from the beginning of planning all the way through the wedding day and also serve as the day-of coordinator.


Month-of Coordinator: Steps in during the final weeks before your wedding to help finalize plans. This often includes reviewing vendor details, creating and confirming the timeline, and tying together all final details. They also serve as the day-of coordinator to manage the event.


Day-of Coordinator: Focuses on executing the plans you’ve already made. On the wedding day, they ensure vendors arrive on time, assist with setup, manage the timeline, troubleshoot any last-minute issues, and keep everything running as smoothly as possible.

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Frequently Asked Questions

Is a Day-of coordinator really necessary?

I truly can’t stress this enough - yes! Your wedding day is not the time for you to be fielding questions or solving problems. You’ve invested so much time, effort, and money into your big day, and you deserve to be fully present and enjoy every moment. By having a coordinator, you can relax while someone else serves as the main point of contact for vendors, guests, and the venue. Throughout the day, I’m handling countless behind-the-scenes details - answering vendor questions, managing the timeline, and resolving any issues that arise - many you'll never even know about :)

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Frequently Asked Questions

If I have questions while wedding planning or need recommendations can i contact you?

Absolutely! You’ll have unlimited communication with me throughout the process. While I currently specialize in day-of coordination rather than full-service planning, I’m always happy to offer vendor recommendations, provide guidance on your timeline, answer questions, and help in any way I can along the way.

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Frequently Asked Questions

what is the difference between a venue coordinator and a day of coordinator? Do I really need both?

A venue coordinator ensures the venue itself runs smoothly, while I make sure your day runs smoothly. Your venue coordinator's role typically focuses on things like making sure the bathrooms are stocked or handling issues with the facility. As your day-of coordinator, my focus is entirely on you - making sure everything flows according to plan and that you’re taken care of so you can relax and enjoy your day. Both roles are important, and you truly need both to create a seamless wedding day - one focused on the venue and one dedicated to you and your vision.

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Frequently Asked Questions

why do you bring an assistant with you?

Having an assistant allows us to be in two places at once. For example, I may be at your ceremony site helping the photographer organize family photos and transporting décor that will be repurposed for your reception, while my assistant is at the reception space finalizing set-up, coordinating with vendors, answering questions, and ensuring everything is ready for your guests. This support is valuable even when the ceremony and reception are at the same location, as it allows us to manage multiple moving parts at the same time and keep your day running smoothly.

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Ready to book?

 

To inquire, please fill out the form on my contact page or email me at hisandhyrbs@gmail.com. I can’t wait to hear from you!


A $200 retainer is required to secure your wedding date, with the remaining balance due on the day of your wedding.


Please Note:   I’m currently only available for weddings on Saturdays and Sundays. If your wedding falls around a holiday or special date during the week, please reach out and inquire - I may be able to make it work!